One of the most popular questions asked at Registration is “Does my session have AV?”
To view sessions with audio visual equipment, click Overview.
The page displays a grid of all AV equipped sessions, and only those sessions.* The grid allows you to sort by any of the headers by clicking on it. For example, if you click “Title,” the grid will organize sessions by their titles.
You may search for a specific session by typing key words into the search function on the right. For example, if you type “11K,” the grid will display the session with the designation “11K.”
Please note that locations have been omitted. APA policies must be followed at all times.
Use the AV Set to determine the session’s location.
* If a session's AV Set column is blank, direct the person to the IT Specialist. This means they either canceled their AV request or a set needs to be moved to that location.
Looking up AV locations – APA Staff Only
Unauthorized access is strictly prohibited.
To view locations, click AV Equipment or Locations. Enter the passphrase to gain access.
Viewing future meeting dates and locations
Hover over the Overview menu option. A dropdown with the three divisions will appear. Click on the division you desire to view a list of future meetings.
On-Site AV Requests
All AV requests must be made on or before the deadline. We are unable to honor requests made after the deadline except in rare situations.
Deadlines to request AV:
Group and Committee Requests
There is a $150.00 AV equipment rental fee for affiliated group or APA Committee sessions. It is imperative that the requester is aware of the fee before they fill out the On-Site Request Form.
Adding and Updating Sessions
Do not add or update a session unless directed by the IT Specialist or the Meetings Coordinator.
In the rare event that the IT Specialist or the Meetings Coordinator. r is unable to add or update a session, use the approved, completed APA On-Site Request Form to add/update a session.
The APA On-Site Request Form must be completed by the requester and approved by the IT Specialist before a session can be added to the system.
APA Menu: The system links to commonly used sites at meetings.